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Bilingual/Non-Bilingual Administrative Specialist II

Company: Washington County, OR
Location: Hillsboro
Posted on: January 16, 2022

Job Description:

THE POSITION

Washington County has immediate opportunities for the Administrative Specialist II positions! We are looking for administrative and communication service champions who actively use their clerical support knowledge to help the community members of Washington County. We are seeking candidates who represent the rich diversity we have in our community for current and future career opportunities. If being a public servant speak to your values, we encourage you to apply today!
* Effective 1/1/2022, this recruitment will be an open continuous recruitment. It is anticipated that the first initial application screening will start on 1/17/2022 for the applications submitted by 11:59 PM on Sunday, 1/16/2022. This posting will remain open, and applications received after 1/16/2022 may be considered if needed. The following initial screening is tentatively scheduled in mid-April. The posting may be closed at any time without further notice. Washington County reserves the right to make a hiring decision at any point during the posting period. *
Please Note: Washington County employees currently occupying a regular, variable hour, temporary, or limited duration Administrative Specialist II position are required to submit an application through this posting to be considered for lateral transfer opportunities. Current Administrative Specialist II employees will not be required to take the clerical examination.
Departments and Offices with frequent openings within Washington County are listed below (link to each department is embedded):

  • Assessment & Taxation
  • Community Corrections
  • Community Development
  • Cooperative Library Services (WCCLS)
  • District Attorney
  • Facilities, Parks & Fleet Services
  • Fair Complex
  • Finance & Purchasing
  • Health and Human Services
  • Housing Services
  • HR, Risk Management & Emergency Management
  • Information and Technology (IT) Services
  • Justice Court
  • Juvenile Services
  • Land Use and Transportation
  • Sheriff's Office
    Our Administrative Specialist II (AS II) are responsible for providing a variety of administrative, clerical and project-related support using independent judgment in content and style and have considerable public contact in explaining policies and procedures. These positions provide support that requires the ability to learn the procedures and operating details of the applicable work unit. Incumbents prepare correspondences and other documents using Microsoft 365 or equivalent, perform data entry in a wide variety of databases, and process documents using considerable responsible judgment.

    Most full-time AS II positions have a work schedule of Monday-Friday, 8:00 am-5:00 pm.

    This recruitment will be used to fill future full-time, part-time, variable hour, temporary and limited duration vacancies that may become available within the next six-months up to one year. You will be considered for the departments/offices that you indicate you are interested in on your application.

    Part-time regular positions will be scheduled to work an average of 20 hours per week; will accrue sick and vacation time; and are eligible for holiday pay. These positions are not eligible for medical, dental, or vision benefits.

    Variable hour positions are at-will and hours are limited to up to 20 hours per week. These positions will accrue sick time and are not eligible for medical, dental, or vision benefits.

    Temporary positions are at-will and hours are limited to up to 24 hours per week and maximum 6 months of duration. These positions will accrue sick time and are not eligible for medical, dental, or vision benefits.

    Limited duration positions are limited to the duration of the grant or funding source, or the duration required to complete the project assigned to the position. Benefits including sick and vacation accruals, holiday pay, and medical, dental, and vision health insurance are available to employees appointed to limited duration positions are based on their full-time equivalent and corresponding eligibility.

    Bilingual Positions:
    Designated bilingual positions require that the incumbent have knowledge of another language in addition to English, including spelling, grammar, and punctuation. Writing accurately; speaking fluently; and communicating clearly and concisely both orally and in writing in another language is essential. If you possess these skills, you are encouraged to apply. An additional $55/per pay period for bilingual skills will be paid to qualified employees. Pay periods are every two weeks.
    Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.ESSENTIAL JOB DUTIESTo review the complete classification and list of knowledge, skills, and abilities for this position, please use this link: Administrative Specialist II.MINIMUM QUALIFICATIONSEducation and Experience:
    • A high school diploma or equivalent; AND
    • Three (3) years of progressively responsible experience providing administrative or clerical support.
    • Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement.Additional Specialty Requirements:
      • Some positions may require oral and written fluency in another language.
      • Some positions may be required to possess a valid driver's license and have an acceptable driving record per Washington County policy.
      • Some positions may be required to pass a criminal background check.Department of Motor Vehicle Records (DMV) Requirement:
        Driving a motorized vehicle is an essential function of some positions. Successful applicants must possess a valid driver's license and an acceptable driving record. To review the Driver's License and Record Policy for Washington County and instructions for submitting appropriate DMV documentation, please use this link: Driver's License & Records Policy.

        Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application.SUPPLEMENTAL INFORMATIONWashington County is committed to using a Merit Based System in which recruiting, selecting, and advancing incumbents is based on their relative knowledge, skills, and abilities.Selection Process:
        1. Human Resources will perform the initial application screening.2. Examination Step:
        Clerical Examination Bilingual Examination
        Current Administrative Specialist II Employees Not required. Only required for those who are not currently in a bilingual assignment. Candidates will be invited to participate in a written fluency test. To be considered for a bilingual position, candidates will also be required to pass an oral fluency test prior to placement in the position.
        Any Other Applicants Those who pass the initial Human Resources screening will be invited to take a written clerical examination. The clerical examination will include the following criteria: Clerical Knowledge, Written Communication, Vocabulary, Reading Comprehension, and Mathematical Ability. Those who successfully pass the written clerical examination and interested in bilingual position will be invited to participate in a written fluency test. To be considered for a bilingual position, candidates will also be required to pass an oral fluency test prior to placement in the position. Candidates who successfully pass the written language fluency test will be placed on a list of candidates eligible for interviews and/or further skills assessment, based on the needs of the hiring department.
        Both Examination Preparation Manual and Practice Test for the Clerical Examination are available for purchase at the following link: CPS Practice Test. The cost for the preparation manual is $5 and access to the practice tests costs $15. The fee is paid directly to our third-party test administrator CPS HR Consulting, and any question related to this materials should be directed to CPS HR Consulting. The link to purchase materials is valid only until June 30, 2022.Applicants must successfully pass the applicable written examination(s) in order to proceed in the selection process. We anticipate holding the first clerical examinations the week of February 7, 2022. The next available test timeline will be announced around April, 2022 for the tentative test dates in May, 2022.3. Eligible ListCurrent Administrative Specialist II Employees Qualified candidates will be placed on an eligible list in ranked order based on seniority with Washington County. Seniority is determined by qualified payroll periods with our agency.
        Any Other Applicants Candidates who successfully pass all the applicable examination(s) will be placed on a list of candidates eligible for interviews and/or further skills assessment, based on the needs of the hiring department. We call this list, the "Eligible List." A candidate's placement or "rank" on the list corresponds to the score attained from the examination process. The higher the score, the higher the ranking on the list.
        4. Human Resources may also use the pool of eligible candidates for all other (limited duration, part time and temporary/on-call) opportunities. As opportunities become available, we will contact active eligible candidates via email for the department/office which candidates indicated on their applications with details on the vacancy and inquire if they would like to be considered. We call this "Surveying the List." Interested candidates are referred to the hiring department based on their respective rank on the eligible list.

        5. Once the survey is concluded, candidates' electronic application packets will be referred to the hiring department for the next step. Generally, 6 - 8 applicants are referred for each vacancy starting with the top ranked candidates. As vacancies are filled and individuals are appointed (hired), or become inactive, then other candidates on the eligible list move up in rank.
        Please note: Candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same or lower pay-grade classification, or job family.

        Status of Your Application:
        You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" of email notification from notices in NEOGOV it will impact our ability to communicate with you about job postings.

        Veterans' Preference:
        If you are a Veteran and would like to be considered for a Veterans' Preference for this recruitment, please review instructions using this link: Veterans Preference Points Instructions (Download PDF reader).
        Accommodation under the Americans with Disabilities Act:
        Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail at: hr@co.washington.or.us at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

        Questions (?) Regarding This RecruitmentContact HR Talent Acquisition Team at hr@co.washington.or.us.

        Additional Resources:
        • New to GovernmentJobs.com? Visit https://www.governmentjobs.com/home/applicationguide for a comprehensive, step-by-step guide on the application process.
        • For technical support, contact Government Job's Live Application Support at 855-524-5627.* Washington County is a drug-free workplace *
          This is a non-represented position and is not covered by a collective bargaining agreement.

          Regular and limited duration full-time employees working 30 hours or more per week and job share employees are eligible for benefits beginning on the first of the month following employment. Job share employees are responsible for 50% of the premium. Part-time regular, variable hour, and temporary positions are not eligible for medical, dental, and vision benefits.

          Check Out Our Award-Winning Benefits & Wellness Program!
          Washington County values your dedication to lead the future of our community through public service. Our total compensation package, which is comprised of more than just your annual salary, was built to show our commitment to the physical and financial health and wellbeing of you and your family. Your total compensation package includes a comprehensive benefits program with medical, dental, and vision coverage at up to 95% employer paid! Other benefits you'll enjoy as part of your total compensation package include:
          • Paid Time Off - 11 paid holidays including one floating holiday, 12 vacation days for new employees (accrual rates increase based on length of service), AND up to 96 hours of sick leave per year (unused sick leave accumulates from year to year without limit to provide pay and security if needed).
          • Wellness Program - Washington County has been named one of Oregon's Healthiest Employers by the Portland Business Journal for the past 7 years. We are proud to receive this award and will continue to make your health and wellbeing a priority by providing resources and support to help you and your family live and work well. Resources include smoking cessation, weight management, and stress management classes (online or telephonic with a personal health coach); discounts on gym memberships, fitness activities, and sports tickets; and Health & Wellness events and onsite flu shot clinics.
          • Alternative Care Coverage
          • Health Care and Dependent Care Flexible Spending Accounts (FSAs)
          • Employee Assistance Program (EAP)
          • Life and Disability Insurance (both County-provided and voluntary)
          • Oregon Public Employees Retirement System (PERS)
          • 457b Deferred Compensation Plan
          • Emergency Travel Assistance
          • TriMet Hop Card at no cost to the employee
          • Bike lockers and repair stations
          • A charitable giving program
          • Oregon College Savings PlanTo learn more about our Benefits and Wellness program and view our current benefits guide, plan summaries, and premium rates, click here.

            Already have medical, dental, and vision coverage? No problem! Full-time employees who choose to waive medical, dental, and vision coverage will receive a $125 monthly contribution into a tax-free Health Reimbursement Arrangement (HRA) VEBA account, which can be used to reimburse you for qualified out-of-pocket medical care costs, such as copays, deductibles, and prescription drugs. HRA accounts offer many benefits including significant tax savings, and no annual "use it or lose it" requirement. Proof of other creditable coverage is required.

Keywords: Washington County, OR, Hillsboro , Bilingual/Non-Bilingual Administrative Specialist II, Other , Hillsboro, Oregon

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