Bilingual/Non-Bilingual Administrative Specialist II
Company: Washington County, OR
Location: Hillsboro
Posted on: January 16, 2022
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Job Description:
THE POSITION
Washington County has immediate opportunities for the
Administrative Specialist II positions! We are looking for
administrative and communication service champions who actively use
their clerical support knowledge to help the community members of
Washington County. We are seeking candidates who represent the rich
diversity we have in our community for current and future career
opportunities. If being a public servant speak to your values, we
encourage you to apply today!
* Effective 1/1/2022, this recruitment will be an open continuous
recruitment. It is anticipated that the first initial application
screening will start on 1/17/2022 for the applications submitted by
11:59 PM on Sunday, 1/16/2022. This posting will remain open, and
applications received after 1/16/2022 may be considered if needed.
The following initial screening is tentatively scheduled in
mid-April. The posting may be closed at any time without further
notice. Washington County reserves the right to make a hiring
decision at any point during the posting period. *
Please Note: Washington County employees currently occupying a
regular, variable hour, temporary, or limited duration
Administrative Specialist II position are required to submit an
application through this posting to be considered for lateral
transfer opportunities. Current Administrative Specialist II
employees will not be required to take the clerical
examination.
Departments and Offices with frequent openings within Washington
County are listed below (link to each department is embedded):
Our Administrative Specialist II (AS II) are responsible for
providing a variety of administrative, clerical and project-related
support using independent judgment in content and style and have
considerable public contact in explaining policies and procedures.
These positions provide support that requires the ability to learn
the procedures and operating details of the applicable work unit.
Incumbents prepare correspondences and other documents using
Microsoft 365 or equivalent, perform data entry in a wide variety
of databases, and process documents using considerable responsible
judgment.
Most full-time AS II positions have a work schedule of
Monday-Friday, 8:00 am-5:00 pm.
This recruitment will be used to fill future full-time, part-time,
variable hour, temporary and limited duration vacancies that may
become available within the next six-months up to one year. You
will be considered for the departments/offices that you indicate
you are interested in on your application.
Part-time regular positions will be scheduled to work an average of
20 hours per week; will accrue sick and vacation time; and are
eligible for holiday pay. These positions are not eligible for
medical, dental, or vision benefits.
Variable hour positions are at-will and hours are limited to up to
20 hours per week. These positions will accrue sick time and are
not eligible for medical, dental, or vision benefits.
Temporary positions are at-will and hours are limited to up to 24
hours per week and maximum 6 months of duration. These positions
will accrue sick time and are not eligible for medical, dental, or
vision benefits.
Limited duration positions are limited to the duration of the grant
or funding source, or the duration required to complete the project
assigned to the position. Benefits including sick and vacation
accruals, holiday pay, and medical, dental, and vision health
insurance are available to employees appointed to limited duration
positions are based on their full-time equivalent and corresponding
eligibility.
Bilingual Positions:
Designated bilingual positions require that the incumbent have
knowledge of another language in addition to English, including
spelling, grammar, and punctuation. Writing accurately; speaking
fluently; and communicating clearly and concisely both orally and
in writing in another language is essential. If you possess these
skills, you are encouraged to apply. An additional $55/per pay
period for bilingual skills will be paid to qualified employees.
Pay periods are every two weeks.
Washington County values a culture of equity, diverse perspectives,
and life experiences. Our organization embraces innovation,
collaboration and work-life harmony. We offer job stability, a
comprehensive benefits package, and an opportunity to serve and
support our diverse community. We are an equal opportunity employer
with a commitment to diversity and an inclusive workforce. Women,
minorities, veterans, and people with disabilities are encouraged
to apply.ESSENTIAL JOB DUTIESTo review the complete classification
and list of knowledge, skills, and abilities for this position,
please use this link: Administrative Specialist II.MINIMUM
QUALIFICATIONSEducation and Experience:
Driving a motorized vehicle is an essential function of some
positions. Successful applicants must possess a valid driver's
license and an acceptable driving record. To review the Driver's
License and Record Policy for Washington County and instructions
for submitting appropriate DMV documentation, please use this link:
Driver's License & Records Policy.
Please be clear and specific in the applicable sections of the
employment application about how your background is relevant. This
information must also be consistent with your supplemental question
responses. Please note: Answers to the supplemental questions are
typically evaluated separately from your application.SUPPLEMENTAL
INFORMATIONWashington County is committed to using a Merit Based
System in which recruiting, selecting, and advancing incumbents is
based on their relative knowledge, skills, and abilities.Selection
Process:
1. Human Resources will perform the initial application
screening.2. Examination Step:
Clerical Examination Bilingual Examination
Current Administrative Specialist II Employees Not required. Only
required for those who are not currently in a bilingual assignment.
Candidates will be invited to participate in a written fluency
test. To be considered for a bilingual position, candidates will
also be required to pass an oral fluency test prior to placement in
the position.
Any Other Applicants Those who pass the initial Human Resources
screening will be invited to take a written clerical examination.
The clerical examination will include the following criteria:
Clerical Knowledge, Written Communication, Vocabulary, Reading
Comprehension, and Mathematical Ability. Those who successfully
pass the written clerical examination and interested in bilingual
position will be invited to participate in a written fluency test.
To be considered for a bilingual position, candidates will also be
required to pass an oral fluency test prior to placement in the
position. Candidates who successfully pass the written language
fluency test will be placed on a list of candidates eligible for
interviews and/or further skills assessment, based on the needs of
the hiring department.
Both Examination Preparation Manual and Practice Test for the
Clerical Examination are available for purchase at the following
link: CPS Practice Test. The cost for the preparation manual is $5
and access to the practice tests costs $15. The fee is paid
directly to our third-party test administrator CPS HR Consulting,
and any question related to this materials should be directed to
CPS HR Consulting. The link to purchase materials is valid only
until June 30, 2022.Applicants must successfully pass the
applicable written examination(s) in order to proceed in the
selection process. We anticipate holding the first clerical
examinations the week of February 7, 2022. The next available test
timeline will be announced around April, 2022 for the tentative
test dates in May, 2022.3. Eligible ListCurrent Administrative
Specialist II Employees Qualified candidates will be placed on an
eligible list in ranked order based on seniority with Washington
County. Seniority is determined by qualified payroll periods with
our agency.
Any Other Applicants Candidates who successfully pass all the
applicable examination(s) will be placed on a list of candidates
eligible for interviews and/or further skills assessment, based on
the needs of the hiring department. We call this list, the
"Eligible List." A candidate's placement or "rank" on the list
corresponds to the score attained from the examination process. The
higher the score, the higher the ranking on the list.
4. Human Resources may also use the pool of eligible candidates for
all other (limited duration, part time and temporary/on-call)
opportunities. As opportunities become available, we will contact
active eligible candidates via email for the department/office
which candidates indicated on their applications with details on
the vacancy and inquire if they would like to be considered. We
call this "Surveying the List." Interested candidates are referred
to the hiring department based on their respective rank on the
eligible list.
5. Once the survey is concluded, candidates' electronic application
packets will be referred to the hiring department for the next
step. Generally, 6 - 8 applicants are referred for each vacancy
starting with the top ranked candidates. As vacancies are filled
and individuals are appointed (hired), or become inactive, then
other candidates on the eligible list move up in rank.
Please note: Candidates that are successful in the evaluation
process may have their applications referred for additional
vacancies in the same or lower pay-grade classification, or job
family.
Status of Your Application:
You will be advised by e-mail of your status at each step in the
application process, from initial application to final employment
disposition. Please note that Washington County communicates with
all candidates via email. If you "opt out" or "unsubscribe" of
email notification from notices in NEOGOV it will impact our
ability to communicate with you about job postings.
Veterans' Preference:
If you are a Veteran and would like to be considered for a
Veterans' Preference for this recruitment, please review
instructions using this link: Veterans Preference Points
Instructions (Download PDF reader).
Accommodation under the Americans with Disabilities Act:
Reasonable accommodation is available to anyone whose specific
disability prevents them from completing this application or
participating in the selection process for this recruitment. To
obtain confidential assistance please contact Human Resources
503-846-8606, or e-mail at: hr@co.washington.or.us at least 48
hours before any step in the recruitment and selection process for
which you feel you need accommodation.
Questions (?) Regarding This RecruitmentContact HR Talent
Acquisition Team at hr@co.washington.or.us.
Additional Resources:
This is a non-represented position and is not covered by a
collective bargaining agreement.
Regular and limited duration full-time employees working 30 hours
or more per week and job share employees are eligible for benefits
beginning on the first of the month following employment. Job share
employees are responsible for 50% of the premium. Part-time
regular, variable hour, and temporary positions are not eligible
for medical, dental, and vision benefits.
Check Out Our Award-Winning Benefits & Wellness Program!
Washington County values your dedication to lead the future of our
community through public service. Our total compensation package,
which is comprised of more than just your annual salary, was built
to show our commitment to the physical and financial health and
wellbeing of you and your family. Your total compensation package
includes a comprehensive benefits program with medical, dental, and
vision coverage at up to 95% employer paid! Other benefits you'll
enjoy as part of your total compensation package include:
Already have medical, dental, and vision coverage? No problem!
Full-time employees who choose to waive medical, dental, and vision
coverage will receive a $125 monthly contribution into a tax-free
Health Reimbursement Arrangement (HRA) VEBA account, which can be
used to reimburse you for qualified out-of-pocket medical care
costs, such as copays, deductibles, and prescription drugs. HRA
accounts offer many benefits including significant tax savings, and
no annual "use it or lose it" requirement. Proof of other
creditable coverage is required.
Keywords: Washington County, OR, Hillsboro , Bilingual/Non-Bilingual Administrative Specialist II, Other , Hillsboro, Oregon
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