Graduate Medical Education Program Coordinator (Transitional Year) - 76017
Company: Tuality Healthcare
Posted on: May 3, 2021
The GME Program Coordinator has a purpose to administer, coordinate
and integrate the Transitional Year education program for all
medical students, residents and fellows in a training program.
Assumes a lead role in various major projects, on and off-site, on
behalf of the departmental training programs.including overseeing
and coordinating the Continuing Medical Education process at
* Resident & ACGME fellowship recruitment process: Coordinate all
aspects of the recruitment process including: advertising,
answering applicant questions, web page maintenance, ERAS database
management, scheduling and monitoring status of applications.
Manage the NRMP database of applicant ranking and matching.
Coordinate/supervise all aspects of residency interview process,
including the preparation and alteration of recruitment schedules.
Coordinate department residency selection committee rank meeting
for selection of applicants for Match list. Analyze and organize
data to generate recruitment reports as required.
* Orientation: Develop orientation information with Program
Director and Assistant Program Directors, including initial and
recurring program orientation for incoming, returning, and rotating
residents and medical students. Ensure that residents are prepared
for each new rotation by provision of orientation materials and
checklists prior to the start of the rotation. Ensure provision of
appropriate information to GME for all new appointments to the
program. Educate residents of program requirements for accrediting
bodies. Coordinate distribution of regulatory departmental
information to all residents, fellows and medical students.
Coordinate orienting visiting and OHSU medical students to the
department for their rotations, including coordinating computer
* Residency Program Evaluations & Examinations: Coordinate
electronic evaluation process for faculty evaluations. Help in the
preparation of resident performance reviews through maintenance of
residency files. Coordinate resident evaluation of faculty and
rotations, including data analysis. Track patient visits, required
procedures as well as involvement in scholarly activity and quality
improvement. Prepare annual program review for residency program
and oversee completion of ACGME resident annual program
evaluations. Identify problems and advise as appropriate. Prepare
and distribute course and lecture evaluations. Maintain all
necessary electronic records relative to evaluation processes.
Monitor electronic timekeeping system to track compliance for
resident duty hours. Administer and oversight for proctoring
required examinations for residents. Maintain security of all test
materials and assure compliance with outlined testing procedures.
Order all testing materials in a timely manner. Track testing dates
and time intervals and schedule testing accordingly. Recognize and
maintain security of confidential and privileged information;
assure confidentiality of all meetings, documents and
* Off-service/Resident Scheduler: Responsible for preparing
off-service and intern shift schedule and reviewing schedule for
accuracy. Collect information from a variety of sources and
prepares final schedule for review. Works closely with Assistant
Residency Directors to finalize schedule, make appropriate changes,
and distribute schedule according to established procedure one
month prior to the first day of the rotation. Resolves scheduling
issues or discrepancies that may arise during the month. Requires
attention to detail, statistical, data modeling and logic modeling
background and experience; ability to work with complex issues and
independent decision making related resident scheduling (i.e.;
number of required hours off between shifts, prior commitments for
clinics or meetings as arranged with other departments, tracking
duty hours. Manage and track didactic schedules and evaluations,
coordinate resident workshops and retreats. Assist with election of
chief residents. Plan yearly graduation ceremony and teaching
* Administrative support for Education Faculty: Maintain calendars,
accept delegated appointment scheduling authority. Prepare
correspondence, reports, memos; Prepares agendas and takes minutes
at Education Section Meetings; Receive and route Education Section
phone calls. Assist with medical student coordination and badging
as necessary. Continuing Medical Education tasks including yearly
planning (topics, speakers, learning objectives, advertising, rooms
and equipment reservation) and weekly coordination of Grand Rounds
sessions. Record weekly sessions and upload for post-session
viewing and field CME inquiries. Additional administrative tasks as
assigned by the GME Program Manager.
* Bachelor's degree and two (2) years of general office or
administrative experience; OR an equivalent combination of training
* Graduate medical education experience program experience
including work with MedHub strongly preferred.
* Previous program coordination experience strongly preferred.
Licenses, Certifications and/or Registrations:
* Job Related Skills, Abilities and Behaviors:
* Works cooperatively with others to use appropriate systems
strengths, knowledge and cooperation to improve performance.
* Demonstrate the ability to convey thoughts and ideas as well as
understand perspective of others.
* Works cooperatively and productively with others to achieve
* Manages change effectively both within the program as well as
with external stakeholders.
* Demonstrated computer proficiency with MS Word, Excel (including
spreadsheet creation and maintenance mastery), Powerpoint & Access;
Keyboarding proficiency and accuracy with an average of 80 WPM.
* Ability to work with very detailed information and independent
decision-making and problem-solving skills.
* Ability to multitask and prioritize tasks/duties under pressure;
ability to work with complex issues related to resident schedule;
outstanding interpersonal skills to interact professionally with
residents, faculty, staff, and all levels of management.
* Exceptional communication skills and organizational skills.
* This position requires that the candidate have a proven record of
excellent attendance and punctuality.
* Code of conduct; respect in the workplace; applicable policies,
procedures and agreements related to position, department or
organization as a whole.
* Bilingual skills a plus.
OHSU Health Hillsboro Medical Center, formerly Tuality Healthcare
has always been committed to our community. It's a part of how we
care for each other, and part of what makes this place
We had a humble start in 1918 when an enterprising woman named
Minnie Jones Coy started a small six-bed hospital in her Hillsboro
home. She brought together independent physicians under one roof to
treat the sick and provide a safe place for mothers to give birth.
A century after Minnie made her commitment to the people of
Hillsboro, her vision continues as we provide world-class health
care to patients.
As part of our affiliation with OHSU Health, we've changed our name
to Hillsboro Medical Center. This new moniker reflects our expanded
services and clinic locations that provide patients living in
Hillsboro and western Washington County greater access to primary
and specialty care.
Additional Posting Information
Hillsboro Medical Center believes in providing equal employment
opportunities for all qualified individuals. Recruitment, hiring,
promotions, transfers, working conditions, training, and
compensation will be based on qualifications without regard to
race, color, sex, sexual orientation, gender identity, religion,
age, creed, national origin, marital status, family relationship,
veteran status, genetic information, physical or mental disability,
or any other status or characteristic protected by applicable law.
We further commit ourselves to continuing the practical application
of this policy in our daily business conduct.
Keywords: Tuality Healthcare, Hillsboro , Graduate Medical Education Program Coordinator (Transitional Year) - 76017, Other , Hillsboro, Oregon
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