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Senior Payroll Specialist - 90318 | Temporary

Company: Tuality Healthcare
Location: Hillsboro
Posted on: May 3, 2021

Job Description:

POSITION SUMMARY

Prepares bi-weekly payroll for the organization. Coordinates funding of all payroll-related liabilities (withholding taxes, garnishments, insurance premiums, etc.), prepares payroll tax returns, annual life insurance data, yearly W2's, etc. Acts as the primary contact for payroll questions, instructions, training, and problem resolution. Via interpretation and application, ensures compliance with Federal/State Tax and Wage and Hour laws.

KEY RESPONSIBILITIES

Performed majority of the time:

  • Collects and reviews employee timecards to ensure that:
  • Regular hours recorded have been properly documented and are consistent with Hospital policy.
  • If stated hours are under budget, use employee PLH to bring them up.
  • Paid leave hours reported have been earned and are authorized to be taken.
  • Those receiving special charge premiums must be properly authorized.
  • All other special adjustments, such as retroactive rate adjustments, must be properly authorized with PA forms.
  • Maintains all payroll reports produced by the computer system in order that they are easily accessible for reference.
  • Prepares quarterly and year-end governmental payroll reports, including W-2 forms.
  • Calculates and prepares garnishments.
  • Reconcile the deduction reports from the computer system. Carriers include: medical, dental, life insurance, credit union, any appropriate union dues, and TSA billing.
  • Prepares and disburses various management labor hours reports.
  • Verifies records for unemployment, Welfare and Wage.
  • Copies time cards and other records.
  • Maintains filing system.
  • Verifies LOA and termination dates.
  • Updates payroll files as necessary.
  • Prepares information for federal, state and FICA tax withholdings to send by electronic funds transfer.
  • Demonstrates confidentiality regarding patient and co-worker information.
  • Examines direct deposit information to prepare for electronic transmission.
  • Takes corrective action for payroll check errors, in accordance with Hospital policy concerning error correction. All errors are documented with a payroll discrepancy report, which is initiated and signed by the employee's Department Head.
  • Responds to correspondence independently as appropriate by telephone and/or in writing.
  • Manages complex tasks, sets priorities, and follows through on assigned projects.
  • Prepares sensitive and confidential information.
  • Investigates over budget hours for departments.
  • Prepares manual checks and annual bonus checks.
  • Demonstrates ability to work in a team situation.
  • Maintains a cooperative and harmonious relationship with staff and management. Demonstrates respect of others, communicates clearly and attempts to resolve interpersonal conflicts.
  • Acts as the primary contact for payroll questions, instructions, training and problem solving.
  • Answers telephone and e-mail messages in a timely manner.

Performed occasionally but critical to successful performance of the job:

  • Handles complaints received by letter or phone using organization's Customer Service Standards.

Decision making and budget responsibilities (e.g. impact limited to the employee, entire unit or organization-wide):

  • Payroll responsibilities impact the organization.

JOB SPECIFICATIONS

Education:

Required

  • N/A

Preferred

  • N/A

Experience:

Required

  • 3+ years' experience in all areas of payroll processing.

Preferred

  • N/A

Licenses, Certifications and/or Registrations:

Required

  • N/A

Preferred

  • N/A

Job Related Skills, Abilities and Behaviors:

Required

  • CREDIT CHECK REQUIRED - Any job offer for this position is contingent upon review of candidate's credit history.
  • Knowledge of tax laws.
  • Possess strong analytical skills.
  • Proficient 10-key skill.
  • Demonstrates excellent telephone and interpersonal communication skills.
  • Develops solutions for various problems utilizing problem-solving skills.
  • Demonstrates excellent customer skills in dealing with both employees and managers.
  • Operates a personal computer using Word, Excel, and Outlook in a proficient manner.
  • Demonstrates grammar, spelling and mathematical abilities.
  • Makes independent decisions and works without direct supervision.
  • Works in a highly confidential setting.
  • Demonstrates good organizational skills.
  • Demonstrates experience in working with multiple priorities, deadlines and under pressure.
  • Presents a professional image.

Preferred

  • Bilingual skills a plus.

Overview

OHSU Health Hillsboro Medical Center, formerly Tuality Healthcare has always been committed to our community. It's a part of how we care for each other, and part of what makes this place different.

We had a humble start in 1918 when an enterprising woman named Minnie Jones Coy started a small six-bed hospital in her Hillsboro home. She brought together independent physicians under one roof to treat the sick and provide a safe place for mothers to give birth. A century after Minnie made her commitment to the people of Hillsboro, her vision continues as we provide world-class health care to patients.

As part of our affiliation with OHSU Health, we've changed our name to Hillsboro Medical Center. This new moniker reflects our expanded services and clinic locations that provide patients living in Hillsboro and western Washington County greater access to primary and specialty care.

Additional Posting Information

Hillsboro Medical Center believes in providing equal employment opportunities for all qualified individuals. Recruitment, hiring, promotions, transfers, working conditions, training, and compensation will be based on qualifications without regard to race, color, sex, sexual orientation, gender identity, religion, age, creed, national origin, marital status, family relationship, veteran status, genetic information, physical or mental disability, or any other status or characteristic protected by applicable law. We further commit ourselves to continuing the practical application of this policy in our daily business conduct.

Keywords: Tuality Healthcare, Hillsboro , Senior Payroll Specialist - 90318 | Temporary, Other , Hillsboro, Oregon

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