Payroll Specialist

Company: County of Washington
Location: Hillsboro
Posted on: April 5, 2021

Job Description:

THE POSITION Job# 2021-068 Do you have a background in Payroll processing? Do you have experience working with a robust Enterprise Reporting Program (ERP)? Are you detail-oriented? Are you able to work collaboratively with a wide range of individuals? If so, join our Washington County Finance Division as a Payroll Specialist. The Payroll Specialist position will administer the preparation and coordination of the central payroll operation for the Washington County payroll system. Process bi-weekly payroll to ensure delivery of accurate pay statements to employees and deduction payments to appropriate providers and review, verify, balance, and process payroll data. This position also maintains financial records related to payroll. Interprets County policy, union contracts, and government regulations pertaining to payroll procedures. An ideal candidate would have extensive experience accurately processing large volumes of data within strict, unalterable timelines. Experience using Oracle or equivalent Enterprise Reporting Program (ERP) for processing In-House Payroll, including tax payments and filings, and Oregon Public Employees Retirement System (PERS) reporting. Although not required, it would be preferred to find a candidate with governmental work experience, comprehension and/or experience working with multiple union contracts. Certified Payroll Professional (CPP) highly preferred. Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply. ESSENTIAL JOB DUTIES Duties may include:

• Enters and maintains payroll files necessary to process payroll in compliance with federal and state reporting requirements.
• Identifies and resolves problems and inconsistencies; determines corrective entries to maintain payroll accounting controls; examines, reconciles, balances, and adjusts payroll accounting records; and coordinates payroll accounting activities with other county departments and divisions.
• Reviews collective bargaining agreements, County policies, and government regulations prior to making payroll changes and implementing payroll-related provisions. Coordinates changes with Human Resources.
• Uploads and reconciles Public Employee's Retirement System (PERS) billings and reports any discrepancies or differences. Researches PERS suspended records and processes adjustments, employee paybacks, and employee refunds. Analyzes payroll accounts against third party payments, benefits, and payroll taxes.
• Assists in creating a positive and supportive work environment; enforces a safe workplace; establishes a culture of teamwork and communication; creates a workplace that promotes the organizational values of workplace diversity, equity, and inclusion; and actively promotes an environment respectful of living and working in a multicultural society.
• Prepares, implements, and controls voluntary and other forms of deductions, such as exemptions, garnishments, withholdings, and allowances. For more information and to review the full classification details please visit:Payroll Specialist KNOWLEDGE, SKILLS AND ABILITIES Education and Experience: A typical way to obtain the knowledge and abilities would be:
  • Possession of an Associate's Degree in accounting, business, or related field AND two (2) or more years of recent and relevant full cycle payroll processing experience related to maintaining a payroll system or processing payroll records; OR
  • Accounting Certificate (12 months) AND three (3) or more years of recent and relevant full cycle payroll processing experience related to maintaining a payroll system or processing payroll records; OR
  • Five (5) or more years of recent and relevant full cycle payroll processing experience maintaining a payroll system or processing payroll records. Background Investigation: This position requires a comprehensive background check, including a credit history report, to be run post offer. Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses if applicable. Please note: Answers to the supplemental questions are typically evaluated separately from your application. SUPPLEMENTAL INFORMATION Washington County is committed to using a Merit Based System in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Selection Process:
  • An evaluation of training and experience of submitted application packets will be performed by Human Resources. Review of applications will occur the week of April 5, 2021.
  • A Subject Matter Expert (SME) Panel will perform an in-depth evaluation of experience and training taken from your employment application materials to include responses to supplemental questionnaire. This process will begin after April 12, 2021.
  • Our goal is to schedule oral panel interviews with candidates that successfully pass the Subject Matter Expert Review step as soon as feasibly possible. Please note: Candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family. Veterans' Preference: If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link: Veterans Preference Points(Download PDF reader). Accommodation under the Americans with Disabilities Act: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail at: hr@co.washington.or.us at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation. Status of Your Application: You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" of email notification from notices in NEOGOV it will impact our ability to communicate with you about job postings. Questions (?) Regarding This Recruitment Camille Hughes, Talent Acquisition Business Partner Camille_Hughes@co.washington.or.us
    • Washington County is a drug-free workplace *

Keywords: County of Washington, Hillsboro , Payroll Specialist, Human Resources , Hillsboro, Oregon