Administrative Assistant III

Location: Portland
Posted on: May 3, 2024

Job Description:

This full-time contract Admin Services position provides a wide range of administrative and confidential support to Services Business Operations manager and administrative support to the Portland-based staff.

Position Responsibilities include, but are not limited to:

?Perform administrative tasks as need including, but not limited to answering phones, scheduling meetings, performing special projects, printing meeting materials, copying and faxing. Assist in creating, editing, and finalizing documents, correspondence, research, and presentations using Word, Excel, PowerPoint, and Adobe Acrobat. Assemble meeting material in PowerPoint. Manage Managers? calendar and proactively clear conflicts. Schedule appointments, meetings, conferences, and presentations. Reserve conference rooms as requested. Set up telephone bridges and live meetings. Set up and attend weekly staff meetings; may prepare agendas, take meeting notes and distribute to attendees. Distribute documents/correspondence to appropriate personnel; maintain files in accordance standards. Assist manager with development and maintenance of performance plans; process related documentation; assure timely follow-up to obtain requisite reviews and signatures.

Position Requirements: Education/Experience: High school diploma or equivalent required. 4 - 6 years of demonstrated administrative/clerical experience required. Four or more years of relevant work experience in administrative support functions with Microsoft Office Suite programs such as Word, PowerPoint, Excel and Outlook required. (Microsoft Office 2010 proficiency required) Intermediate proficiency with SharePoint is required.

?Associates degree in Secretarial Science, Administrative Management or a related field is desirable previous experience working in the utility industry is highly desirable.

General Requirements:

?Must be very accurate with high attention to detail.

?Must be comfortable in a fast moving office with periods of high volume work.

?Must be dependable with a proven attendance record.

?Ability to handle pressure and stress associated with demanding workload.

?Ability to quickly switch priorities

?Good communication skills, both in person and on the phone

? We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Hillsboro , Administrative Assistant III, Administration, Clerical , Portland, Oregon